Let’s start with attaching keywords to a single sheet.
Managing Your Keywords
Ulysses' keyword manager is a handy tool that helps you use keywords as effectively as possible. It displays all the keywords you’ve used anywhere in your library. You can rename, merge and delete keywords, or customize their colors. You can also tag keywords as favorites so you can access them faster when assigning keywords to sheets.
The following options are – for the time being – only available on Mac:
You can sort your keywords alphabetically, by recency, by usage frequency, or by color. Click the circled ellipsis in the bottom right corner of the keyword manager and select “Sort By”.On Mac, you can search for sheets that are tagged with a specific keyword directly from within the keyword manager. Select the keyword, right-click it, and choose “Reveal Sheets…” from the context menu. This will open a new Ulysses window with a view that displays keyword search (more on this below) and all sheets that match the keyword in question.
On iPhone or iPad, you can access the keyword manager by selecting “Manage Keywords…” at the bottom of the keyword overlay.
With the keyword manager open, you can assign and unassign favorites via Drag & Drop. Tapping a keyword will reveal various options at the bottom of the keyword manager (1): You can assign it to favorites or change its color (2). To rename or delete a keyword, tap “Action…” and choose the appropriate option (3).
To merge two or more keywords into one, select them, tap “Action…” and then “Merge…”.
Keyword Search and Filters
On Mac, you can use the keyword search in the sheet list to display all sheets tagged with a specific keyword inside a group. For the time being, this option is not available on iOS, though.
In the sheet list, click on the search button in the toolbar, then select the tag icon on the right to display all keywords used in that group. Now you can restrict the search results, i.e., the displayed sheets, by clicking any keyword or by selecting a color.
If you hold ⌘ (command) and select two or more keywords, the search results will include all sheets tagged with either one of them: keyword 1 OR keyword 2. You can also search for sheets tagged with keyword 1 AND keyword 2: Select keyword 1 from the keyword list. Set the dropdown menu from "Anywhere" to "Keywords" and enter keyword 2 in the search field.
Would you like to have a go-to-place for sheets tagged with a specific keyword, i.e., for everything tagged as “Urgent”? Then you should consider setting up a filter with a keyword match as a condition.
Attaching Keywords to Multiple Sheets
Here’s an extra tip for working with keywords: You can edit the keywords of multiple sheets at once, too.
On iPad or iPhone, open the sheet list menu via the circled ellipsis at the top of the sheet list, choose “Select Sheets…”, and mark the sheets in question. Then, tap More (circled ellipsis) top left and select Keywords.
The keyword overlay will now display all keywords of all selected sheets. If a keyword is only attached to a subset of the selected sheets, it will be outlined with a dashed line. Right-click or tap a keyword to attach it to all sheets in the selection. You can also type in new keywords or assign favorite keywords here.