Filters are a special kind of group. Once set up, they will filter the group they’re in and list all sheets that match the set criteria. For example, you can set up a filter that only lists sheets with a keyword “fantastic” or one that only lists sheets that have a comment block. If you place your filter deep within a nested group, say, six levels down, it will only show matching sheets within that nested group.
This article explains how to set a filter.
On Mac
- To set a filter go to File › New Filter or simply use the keyboard shortcut ⌃⌘N. A window will pop up.
- First, give your filter a name.
- Now select a condition, for example, Text contains or Text does not contain.
- Type the filter word in the entry field next to the filter condition.
- Select the scope. Where should the filter be applied? You can choose between Anywhere and all available tags, for example, All Headings or Footnotes.
- Click OK to save your settings.
- To edit your filter later on, simply double-click on the filter’s name and the settings window will open again.
If you click on the plus icon, you can add another condition. This lets you create a broader filter. The filter will list all sheets that match either of its conditions.
The filter becomes more specific, if you do check Match all conditions. Then it will list only sheets that match all filter conditions.
On iPad/iPhone
- In the Library, tap the plus icon and select New Filter… A window will pop up.
- First, give your filter a name.
- Now tap Add Condition and select a condition. For this example, we’ll use the condition Text…
- Check Text Contains or Text Does Not Contain and type the filter word in the entry field next to the filter condition.
- Select the scope. Where should the filter be applied? You can choose between Anywhere and all available tags, for example All Headings or Footnotes.
- Lastly, tap on Parent Group to specify to which group the filter applies and tap on Save.
- To edit your filter later on, simply long press on the filter’s name and select Edit.
You can add as many conditions as you like to create a broader filter. The filter will list all sheets that match either of its conditions.
The filter becomes more specific, if you toggle Match All Conditions. Then it will only list sheets that match all filter conditions.